Super Summer FAQs

Can our church attend multiple sessions?

Your church can send students to multiple sessions if there is space available. However, the Team Leader ratio will be required per session (not per church). If your student(s) attend a session alone, they will still be required to pay the Team Leader fee. The Team Leader to Student ratio is 1:6.  A separate online registration profile and church check will be required for each session your group is attending. Each registration profile requires a separate email address.

Can Super Summer hold or save spaces for participants who have not paid their registration fees?

Super Summer CANNOT hold or save spaces for participants who have not fully paid. Both the COMPLETED Registration/Medical Release Form AND appropriate registration fee must be sent before registration is accepted for processing. This is so we can accurately determine when the campus meeting rooms and dorms are full. We highly recommend that you do not enter a student through the online registration process until you have received all paperwork and funds.

Can we “pre-pay” for Team Leaders?

We CANNOT accept pre-payment for Team Leaders. If you are unable to obtain a Team Leader by the time you send in your church group’s registration, the online registration invoice will automatically calculate the Team Leader Fee that is required. If your group is able to send a Team Leader at a later time, the Team Leader Fee that has been paid will be applied to that Team Leader’s registration fee and will be automatically calculated on the online registration invoice.

What if I need to cancel a student?

It is necessary to know for certain who is attending in order to accurately determine when the campus meeting rooms and dorms are full. For this reason, cancellations are NON-REFUNDABLE, except in the case of a death in the immediate family or illness of a participant with written notice from his/her doctor indicating he/she should not attend. Cancellation requests must be made in writing and sent to the Super Summer office in Dallas.

Can I substitute a student for someone who’s cancelled?

Since cancellations are non-refundable, we urge you to locate a qualified substitute for anyone whose plans change and cannot attend.  The substitute’s registration fee will be transferred from the person who cancelled. SUBSTITUTIONS MUST BE CLEARED WITH THE SUPER SUMMER OFFICE BEFORE BRINGING YOUR GROUP TO SUPER SUMMER. We also ask if at all possible, that substitutions be the same gender and the same school color as the person they are replacing. Closer to Super Summer, it may be impossible to house a substitute if he/she is not the same gender and in the same school.

Can we request that certain students room together?

The Super Summer Registration Staff assigns students to dorm rooms according to their school colors. (Example: All Red School girls will be housed in dorm rooms in one section of the same dorm, Blue School girls together in another section, etc.) Your students will be grouped together as much as possible. Students in different colored schools will NOT be roomed together.

When will we need to arrive? When do we leave?

NO LATE CHECK-INS OR EARLY DEPARTURES or “COME-AND-GO” PARTICIPANTS ARE PERMITTED. Super Summer students and Leadership Forum participants must arrive between 12:30 and 2:00 PM on Monday. (Eat lunch before arriving on campus! The first meal served to Super Summer students is supper on Monday evening.) Be certain that all students and their parents understand they will need to be on campus from the time they arrive on Monday until 11:30 AM on Friday.

Team Leaders and Super Summer Executive Staff must arrive two days earlier than the students. Team Leaders will check-in between 3:00 and 4:00 PM on Saturday and remain on campus until 11:30 AM on Friday. Each church will need to enlist someone other than Team Leaders to bring their students to Super Summer on Monday (Super Summer students cannot come on Saturday with Team Leaders).

Lunch is NOT served on the campus on Friday.

If I’m attending Leadership Forum or serving on Executive Staff, do I still need to send Team Leaders?

Leadership Forum Participants will be involved in their own schedule and will not be housed in a dorm area close to students. They will not be able to fulfill the responsibilities assigned to Team Leaders. Likewise, those serving on Staff will have other responsibilities that prevent them from doing all the things that Team Leaders are required to do with and for the students throughout the week.

If you are sending students, you must send additional adults to serve as Team Leaders that meet the required ratio (1:6; 1 Team Leader to 6 Students), even if you are attending Leadership Forum or serving on Executive Staff.

If I’m attending Leadership Forum, which registration form do I complete?

Leadership Forum participants should complete the Student Registration Form and submit a Background Verification Form and Child Protection Training Certificate of Completion.

Texas Law mandates that every adult working with students must provide a copy of a certificate of completion stating that they passed a Texas Youth Camp approved course in Child Protective Training within the past two years. We will provide training during the first school session on Monday of each session for those who do not already have their certificate of completion. Those adults who have completed this training, must submit a copy of their certificate, via email, to supersummerforms@gmail.com. It is the responsibility of those who participate to submit a copy of their certificate of completion. Super Summer does not travel with the hard copies of certificates completed in previous years.

How long are background checks and Child Protection Training certificate valid?

Background checks and the CPT certificate are valid for 2 years. However, Super Summer requires the Background Check Verification form and a copy of the CPT certificate be present each year.

MANDATORY TEAM LEADER TRAINING

Team Leaders, please review the check-in times at the location you are serving:

Session 1: Dallas Baptist University,  June 9-13, 2014

Should arrive for check-in:
Saturday, June 7, between 3:00 PM-4:00 PM at DBU

Session 2: East Texas Baptist University,  June 9-13, 2014

Should arrive for check-in:
Saturday, June 7, between 3:00 PM-4:00 PM at ETBU

Session 3: University of Mary Hardin-Baylor,  June 16-20, 2014

Should arrive for check-in:
Saturday, June 14, between 3:00 PM-4:00 PM at UMHB

Session 4: Hardin–Simmons University,  June 16-20, 2014

Should arrive for check-in:
Saturday, June 14, between 3:00 PM-4:00 PM at HSU

Session 5: Howard Payne University,  June 23-27, 2014

Should arrive for check-in:
Saturday, June 21, between 3:00 PM-4:00 PM at HPU

Session 6: Houston Baptist University,  June 30-July 4, 2014

Should arrive for check-in:
Saturday, June 28, between 3:00 PM-4:00 PM at HBU

Session 7: Hardin-Simmons University,  July 14-18, 2014

Should arrive for check-in:
Saturday, July 12, between 3:00 PM-4:00 PM at HSU

 

 

Mail Release Forms to:
Super Summer Registration
333 N. Washington Ave.
Dallas, TX  75246

Mail all Invoices and Checks to:
BGCT-Finance and Accounting
333 N. Washington Ave.
Dallas, TX  75246